Election Guidelines for the 2nd Annual General Meeting (AGM)

Thembalethu Qina Mhlali

Election Guidelines for the 2nd Annual General Meeting (AGM)

Theme: Community Comes First

1. Purpose

These guidelines govern the fair and transparent election of office bearers during the 2nd Annual General Meeting (AGM) of Thembalethu Qina Mhlali.

2. Notice of Election

All branches and stakeholders will be notified of the AGM and upcoming elections at least 21 days in advance.

The notice will include:

Date, time, and venue of the AGM

List of positions up for election

Instructions for nominations

3. Eligibility

Voting Eligibility: All registered members in good standing may vote.

Candidacy Eligibility: Only members in good standing will be allowed to stand as candidates. All members of the Task team can be candidates provided that they are either nominated at the branch level. The outgoing committee will also not be eligible to be re-elected if only they get 75% of the votes. Or nominated by half of the total number of branches 

4. Positions Available for Election

President

Deputy Pres 

Chairperson

Deputy Chairperson

Secretary

Treasurer

Project Coordinator

Additional Committee Members, as per Qina Mhlali constitution, will be structured 

Descriptions of rules will be shared with the nomination forms.

5. Nomination Process

Nominations open in 09 May 2025 and close 7 days before the AGM

At the AGM, nominees must be proposed and seconded by two members.

Nomination forms can be collected from the Cordinator of the Task Team or downloaded from the website 

Floor nominations may be accepted if no prior nominations are received.

6. Election Oversight

An independent Election Committee will be appointed before the AGM 21 day by the Task Team from all stakeholders that have registered to par take in the confrence to promote transparency 

They will:

Verify eligibility

Manage ballot papers

Oversee vote counting

Address any disputes

7. Voting Procedure

Voting will be conducted via secret ballot to ensure privacy and fairness.

Each member is entitled to one vote per position.

In case of a tie, a re-vote will be held immediately, or the Returning Officer will cast a deciding vote if the re-vote is not feasible.

8. Quorum

A minimum of 100 community members must voting or none voting members must be present for elections to proceed.

9. Results and Term Length

Results will be announced at the AGM.

All elected members will serve for a term of 5 years, with the option to stand for re-election. If you meet guidelines requirements 

10. Dispute Resolution

Any concerns or disputes regarding the election must be submitted in writing to the Election Committee within 48 hours of the AGM.

The committee will investigate and resolve disputes within 7 days. After the Confrence 

These Rules are based on the Constitution of Qinamhlali. Breaking or undermining these Rules will be a disciplinary offense and can

lead to offenders being disqualified from the confrence 

No-one may contest Qina Mhlali elections for leadership if ,they have been found guilty of, or have been charged with unethical or immoral

conduct, or any serious crime, or corruption. A serious crime is defined

as a crime that could result in a prison sentence of longer than 6 months.

defined as being charged in a court of law. This rule applies also to members .

Conference delegates may nominate additional candidates from the floor and anyone who

gets the support of 25% of delegates, will be added to the ballot. No more than two nominees

may 

Voters will need to show their Conference Tag and an ID book or ID card if asked for that.

They will be searched for weapons and must show that their cell phones are switched off

and in their pockets or bags, before entering the voting centre.